Teams@Notes

With our solution, you can create an MS Teams meeting directly in Notes and simply send the generated link to your colleagues . All you have to do is to securely store your Office 365 user name and your associated password in the Notes preferences that we have extended (Note: authentication updates, see below). You can then easily create a link to a Teams meeting from a new Notes meeting invitation and send it to the invitees without having to switch to the Teams application.

The best thing is to watch our short video to find out specifically what the collaboration between the HCL and Microsoft worlds looks like at Teams@Notes.

In order to be able to use Teams@Notes, you will need at least a Notes client of version 10. In addition, Teams@Notes makes slight adjustments to your mail template. Then all you have to do is store the user data in the mail preferences (Note: authentication updates, see below) - and you're ready to go.

As you can see, it is that easy to use the functions and advantages of both worlds simultaneously.

Thanks to our Teams@Notes solution, you do not have to leave your usual working environment, the Notes client, to send a meeting invitation with an integrated link to an MS Teams meeting. However, you have to register with MS Teams. So far, our solution did this in the background, which meant storing your user data in the Notes client. With our new authentication method, this is no longer necessary.

We have adapted the authentication in Teams@Notes to the current standards so that you can now log in to your O365 environment conveniently using the OAuth protocol (including OpenID Connect). In this way, we adapt to the practice of Microsoft Teams and can work with the well-known access and refresh tokens. Your passwords are in no way stored or saved in the Notes client.

So when you create a meeting with Teams@Notes for the first time, our authentication window opens on your screen, which you can use to log into your O365 environment. Once you have been authenticated, a token is stored in the background, which allows you to remain authenticated for a certain period of time without having to continuously enter your login data. When your token has expired, our authentication window reappears and you can authenticate yourself for another period.

In order to send Teams invitations from within HCL Notes and to log in to Microsoft Teams for that matter, your employees previously had to appear in your company's Azure AD with their Azure password or a password hash of their Windows password. In the latest version of our Teams@Notes solution, the Active Directory Federation Services (ADFS) can now also be used for authentication.

Using ADFS, no passwords or password hashs will be stored in Azure AD. In this way, the passwords of your users will remain centralized in your Active Directory. As soon as our Teams@Notes solution sends a login request to your Azure AD and you are using ADFS, this request will be forwarded to your central Active Directory. Here the login data is checked and the corresponding access tokens for the Microsoft Teams authentication are sent back to our solution via ADFS. Of course, all of this happens in the background. Nothing changes at all in the authentication process that is visible to the user.

Do you use ADFS in your company and have therefore not been able to use our Teams@Notes solution so far? Then call us now and benefit from the new possibilities of the latest version of Teams@Notes!

Do you often had to plan a meeting for your supervisor and used the delegation function of your HCL Notes calendar? Then we have good news for you, because from now on you can also delegate with our Teams@Notes solution. Vice versa your representatives can, of course, now also create MS Teams meetings on your behalf from the Notes calendar. All you have to do is to grant your representative the appropriate rights to your calendar in the preferences of your Notes calendar, to authenticate yourself once via Teams@Notes and to select your representative in the authentication window under the item "Delegation".

Do you use the calendar delegation in HCL Notes and don't want to do without this function when creating MS Teams invitations? Then contact us now and get the latest version of Teams@Notes!

For larger Teams meetings or in the case of a weak internet connection while working from home, it makes sense that the participants may simply take part in the meeting by phone as an alternative to the Teams application or the web app. Therefore, our Teams@Notes solution now also offers the option of including information on audio conferences in the meeting invitation from the Notes calendar. Invitees can simply dial the telephone number displayed in order to take part in the meeting via mobile phone or telephone. All you have to do is enter the conference call ID that is also listed in the invitation. This additional option makes participation in meetings even more flexible and saves bandwidth, but is only available if the Microsoft Teams license used also includes audio conferencing functionality. There is no need for additional settings in the Teams@Notes solution. As soon as the corresponding Teams license is used, the information for conference calls is automatically displayed under the link to the Teams meeting in the invitation.

So if you want to spare bandwidth for your company and give your employees even more flexible access to meetings in Microsoft Teams, then you should talk to us about the new version of Teams@Notes!

With the meeting options in Microsoft Teams, you can determine anew for each meeting, e.g. who is allowed to present, who has to wait in the lobby, whether the meeting should be recorded automatically or whether all participants should start the meeting muted. With the new Teams@Notes function, you can now specify such settings when planning the meeting and conveniently save your preferences for future meetings.

Once you create an invitation from your HCL Notes calendar, almost all Microsoft Teams meeting options are available for one-click customization. For example, in large meetings you can save internal bandwidth by preventing participants from dialing into the meeting with video transmission. Or reduce annoying waiting times by allowing your colleagues to bypass the lobby in Teams and join the meeting without prior permission.

In contrast to the HCL Domino Online Meeting Integration (DOMI), you already have access to these options when creating the meeting invitation and can therefore plan your meeting even more flexibly. Find out more differences between Teams@Notes and DOMI here .

Do you also want to benefit from the advantages of the new version? Then feel free to contact us!

Multi-factor authentication (or MFA for short) is an important way to make the login process highly secure - and not just for the MS Teams login. Teams@Notes now also supports this particularly secure login procedure. As soon as you want to create a team meeting via the HCL Notes calendar, you will be forwarded to the corresponding Microsoft page, via which you can carry out the multi-level authentication (e.g. with a code that will be sent to you via SMS).

Do you use MFA in MS Teams and also want to use this security feature when creating MS Teams meetings via the HCL Notes calendar? Then contact us now and get the latest version of Teams@Notes!